CAS EXHIBITION AND EVENTS LEAD

Part-time, 20 hours per week

£26,000p.a. pro rata

Applications Accepted By:

e-mail to: hr@chapelartsstudios.co.uk

Subject Line: CAS/32 Exhibition and Events Lead

APPLICATION DEADLINE: 28th August 2024, 5pm.

Interviews: Wednesday 4th September 2024

About us

Chapel Arts Studios (CAS) is a dynamic, growing community arts charity resident in St Mary’s Chapel and 65 High Street, Andover, Hampshire. Founded in 2009, CAS is an Arts Council England National Portfolio Organisation. 

Our charity’s aim is to foster creativity and promote engagement with contemporary art within the local community and beyond. We support communities and artists through various programmes, including exhibitions, educational workshops, residencies and other collaborative events and programmes. We also have our own dynamic associate artist programme, offering professional development opportunities, mentoring, and collaboration for both emerging and established artists. 

The role

The successful candidate will collaborate with various artists in a small, friendly team to plan, coordinate, and execute a variety of visual arts exhibitions and events in our gallery spaces. For larger exhibitions, professional curatorial support will be available. This position requires a highly organised individual with a passion for the arts, excellent communication skills, and the ability to work independently as well as part of a team.

This is a part-time role consisting of 20 hours per week for 12 months with the possibility of extension. We are open to requests for flexible working, but hours must be worked between Wednesday and Friday with some evening work. Some flexibility will also be required during exhibition weeks when it will be necessary for the successful candidate to work on Saturdays.

Key Responsibilities 

Exhibition Planning and Coordination

• Assist with the installation and deinstallation of exhibitions.
• Liaise with artists, suppliers, and volunteers to coordinate logistics such as transportation, installation and collection of artworks. 
• Maintain and prepare exhibition spaces, ensuring they are decorated, clean, safe, and welcoming.
• Conduct research, plan, and contribute to the future exhibitions programme, coordinating with other CAS Leads on programme development. 
• Oversee and supervise volunteers and contractors where applicable, including the coordination of contracts.
• Serve as the lead invigilator, managing the invigilation schedule and providing visitor support during exhibition openings and events.

Event Planning and Coordination

• Planning and execution of events, including lectures, and some community outreach programmes.
• Coordinate logistics of events such as venue setup, catering, audio-visual equipment, and transportation.
• Liaise with artists, performers, suppliers, and volunteers to ensure smooth event delivery.
• Research, plan and contribute to the future events programme in liaison with other CAS Leads.
• Manage event registrations and attendee communications.

Marketing and Promotion

• Support the Marketing Lead to develop and deliver promotional materials, including flyers, posters, web pages, labels, and social media content relating to exhibitions and events. 

Administrative Duties

• Maintain accurate records of event bookings, contacts, contracts, costs and schedules.
• Process invoices and manage event-related expenses.
• Provide general administrative support 

Person Specification 

Essential Skills and Experience:

• A passion for the arts and a commitment to the organisation's mission.
• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and Google platforms. 
• Ability to work independently and as part of a team
• Ability to work evenings and weekends as required

Desirable Skills and Experience:

• Knowledge of health and safety regulations related to exhibitions.
• Familiarity with graphic design software (e.g., Adobe Creative Suite).
• Own transport
• Experience working in a museum, gallery, or arts organisation and/or in events and exhibition planning.
• Budget management.

Conditions of Work

This is a salaried position on a one year contract, with relevant benefits including holiday and sick pay.  A degree of flexibility will be required at times, such as providing holiday cover for other staff and working on Saturdays during exhibition weeks. 

How to Apply

To apply, please send your CV and a cover letter outlining your suitability for the role, as well as two referees, to hr@chapelartsstudios.co.uk by 28th August 2024. Please use ‘Events and Exhibitions Lead, Ref CAS/ 32’ as the subject for this email. 

Chapel Arts Studios is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you are unable to apply in this format we are happy to accept other formats of application. Please contact info@chapelartsstudios.co.uk to discuss.

Join us and play a key role in delivering exceptional exhibitions that inspire and engage our community!